Introduction

Cover Letter

To Whom it May Concern,

My skills in marketing and event planning together with my ability to work as a team player and meet deadlines, have contributed to my success in my chosen field. I have performed a wide variety of activities, including public relations, event planning, management of marketing and customer communications programs for both non-profit and corporate organizations.

Please accept my resume for your review and consideration for a position in which my strengths for promoting and diverse marketing experience will be of value. I would love the opportunity to meet and explain more ways in which I would be an asset to your company. Please feel free to contact me anytime.

Thank you,
Amanda Grover

Work Experience

Aflac Group Insurance

Executive Assistant II to Vice President of Operations, March 2012 to Present

  • Manages flow of content to executive; serves as a liaison between executive leadership, management and staff as necessary to ensure effective time management of executive leadership
  • Coordinates complex scheduling and extensive calendar management to include deliverable timelines and also working in multiple time zones for national and international customers, filtering appointments if necessary
  • Initiates telecommunications and oversees logistics for conference calls and video conferences for domestic and international meetings
  • Composes and/or edits a variety of documents including highly confidential correspondences and proposals, ensures circulation to relevant audiences
  • Provides expense reporting to include working with international conversion rates. Works with budget analyst to ensure executive and team adhere to budget allocations, maintains all expense documentation and prepares department purchase requisitions and vendor invoices
  • Responsible for meeting and travel arrangements for executive level management team; arranges travel for executives through internal agents, prepares and compiles trip itinerary to include trip details and any additional information needed for travel
  • Coordinates extensive domestic and international travel including door to door logistics
  • Acts as a project coordinator to plan and execute events; organizes, books, plans and outlines team building events for executive level leadership and acts as a liaison between human resources and division heads by assisting in planning and orchestrating company-wide events
  • Builds relationships with outside vendors and community organizations/companies: meets with external vendors and performs site visits to establish viability for future events and meetings
  • Completes special research projects as directed
  • Participates in effectively training new team members and helps coordinate their working environment; granting access to the systems, setting up their work stations
  • Performs various clerical functions to include but not limited to: updating and maintaining the records management system, effectively managing multiple phone lines for executives, scheduling meetings, organizing mail and essential documents, maintaining appropriate office supply levels, etc.

Aflac Group Insurance

Agent Validation Specialist, February 2011 to March 2012

  • Accurately executed the end-to-end process of agent validation and group set-up
  • Managed 17 territories and provided support to state administrators in each state: collected and managed all documentation needed for agent validation for these 17 states and processed new/existing group enrollments/re-enrollments
  • Processed hierarchy changes and Agent Broker of record changes and completed all required system changes
  • Communicated daily with internal (other departments) and external (state offices, field force, and brokers points of contact to confirm enrolling or commissioned agents; to verify contacting and licensing; to review group assignment sheets; and to confirm commission packages, including commission splits, group enrollment details, and total commission rates for products
  • Established agent validation in designated system database, including commission contracts per product and agent; hierarchy chain per agent; validation of commission type per agent; and provides commission/enroller instruction detail
  • Planned departmental events and assisted with planning company events through various committees

Aflac Group Insurance

Contract Specialist, November 2010 to February 2011

  • Managed contract projects to completion: accurately entered contract information into database system, prepared customer correspondences and validation letters, tracked contract statuses, and completed all documentation required to ensure a timely and coordinated execution of contracts
  • Assisted field force with all necessary contracting and licensing inquiries
  • Proactively recommended methods and procedures for process improvement
  • Maintained the repository for contracts and related correspondence records
  • Planned and executed department events
  • Ordered and maintained office supplies for the department
  • Ensured compliance to government contract requirements varying by state

Event Management Experience

Best Choice Breast Cancer Benefit Dinner

Chose the Community Medical Clinic of Kershaw County, planned and coordinated entire event. Met with restaurant owner to decide on layout, cost, and capacity of event. Designed event flyers and tickets. Met with local business owners for donations. After the successful event, presented the clinic with a $2500 check and was featured in their Fall 2008 Newsletter.

Education

College of Charleston

Charleston, South Carolina, May 2007
Bachelor of Arts in Corporate Communications with a minor in Health

Contact me

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